BLOCK PARTY STREET FESTIVAL TERMS & CONDITIONS 2022

VENDORS AT BLOCK PARTY STREET FESTIVAL

APPLICATION AND ATTENDANCE

Vendors must apply for a space at BLOCK PARTY Street Festival by filing in THIS FORM. The form includes all the dates for which the event will be running. You may apply for any number of events through the one application form.

Submitting the application form does not guarantee acceptance. The number of Food Trucks will be limited and the BLOCK PARTY Street Festival organisers reserve the right of selection.

The number and types of stalls can change at anytime ,without notice, as the BLOCK PARTY Street Festival organisers see fit.

The BLOCK PARTY Street Festival organisers reserve the right to refuse any application without explanation or notice.

If you are chosen to attend an event, the BLOCK PARTY Street Festival organisers will be in contact with you through email and let you know which date(s) you were accepted for. If you do not receive this email, you have not been successful in your application.

If you are accepted, it is only for the stall under which you have applied. Acceptance is not transferable to other vendors and spaces are not allowed to be sub-letted or shared.

PRICES AND PAYMENTS

BLOCK PARTY Street Festival will invoice you a site fee of $170.00 for EACH MONTHLY EVENT you are accepted for.

This fee will be made payable THE WEEK BEFORE the event starts.

If you fail to make payment by the due date, your space will be given to another vendor.

The $170.00 site fee includes a space at one monthly event (for the specified date you were accepted into) with power included (1 x 10amp plug). If your power requirements differ, please notify the BLOCK PARTY Street Festival organisers. There will be no discount should you not use or need the power the BLOCK PARTY Street Festival organisers provide. The site fee does not include waste or rubbish removal or any materials needed to mount any stand (such as tools, tent, tables, chairs, etc.)

CANCELLATION

If for any reason you cannot attend an event for which you have been accepted into you must give the BLOCK PARTY Street Festival organisers at least 2 weeks notice. If you fail to do so, the site fee is not refundable. If you do not show up or fail to pay you will not be included in future events.

If there is an emergency and you cannot attend please let the BLOCK PARTY Street Festival organisers know as soon as you can so we can fill the spot.

If you cannot attend for any reason, you are not permitted to give your site to any other vendor without prior permission from the BLOCK PARTY Street Festival organisers.

In the case of absences without notice, the vendor will still be liable for any unpaid site fees.

EVENT CANCELLATION

The BLOCK PARTY STREET FESTIVAL organisers reserve the right to cancel any of our EVENTS at anytime for any reason we decide with as much notice to Vendors as possible.

 COVID-19 - We will be keeping up to date on the developments and recommendations surrounding the Government policies and advice regarding COVID-19 Virus and keeping our Vendors and attendees up to date.

The BLOCK PARTY STREET FESTIVAL organisers reserve the right to cancel the event if we deem there is a threat to the public or vendors due to COVID-19 or any other reason.

THIS EVENT RUNS RAIN OR SHINE WE WILL NOT CANCEL DUE TO WEATHER unless it’s extreme.

SET UP & PACK DOWN         

Each event is open to the public on the given date at 5pm and ends at 8pm. Vendors must come set up your stall or food truck between 3pm-4pm on the day of the event, and no sooner.

It is necessary to be present during all Festival hours, take responsibility during the entire festival of the space you occupy and attend your own stall.

VENDORS MUST NOT PACK DOWN BEFORE 8PM.

The vendor will be expected to leave the space as they found it. No rubbish or waste is to be left onsite.

Each vendor will be given directions and a site map that will direct them to what point they will enter into the Square.

Once you arrive you will be directed into a space. You will be allowed to tow your food trailer or stall into place and then you are expected to remove your vehicle and park it outside the square.

During the hours the Festival is open to the public, you are not permitted to play music from your own sound system.

REGULATIONS AND COUNCIL REQUIREMENTS      

Vendors must have the following:

-FOOD CONTROL PLAN

-GAS CERTIFICATE

-ELECTRICAL CERT. and TEST AND TAG on all ELECTRICAL ITEMS THAT WILL BE PLUGGED INTO OUR POWER SOURCE

Vendors must have a valid food safety certificate and must adhere to the Food and Health safety requirements of Palmerston North City Council.

Vendors must adhere to the Health and Safety at work Act 2015 as well as the BLOCK PARTY Street Festival Health and Safety guidelines that will be given to you.

When driving onsite you agree to do so in a safe manner. The speed limit in the event zone is 10k/h. Please be extra careful and mindful of the public when driving in and out of your allocated space.

The BLOCK PARTY Street Festival organisers are not responsible for theft / breakage of personal or lost items, or accidents to materials intended for structures, etc. Each vendor must have proof of PUBLIC LIABILITY INSURANCE as well as any other necessary insurances to protect themselves for any losses incurred.

The attitude of the vendors are a big part of the experience, so we ask for kindness and respect towards the public and / or other vendors, as well as towards the BLOCK PARTY Street Festival organisers and the members of the PNCC staff working onsite. No violence of any kind is acceptable.

ZERO WASTE    

To help divert as much waste from landfill as possible we need to have you - the vendors - on board. We need all vendors to use containers, serve ware, napkins and cutlery that can be composted in our local facilities. Any packaging that can't be compostable should be recyclable. 
If you are a food vendor stocking up on serve ware (including cutlery, paper napkins and bags to carry it all in) please use compostable products from one of these approved suppliers: Biochoice, Biopak, Bioware, Ecoware, Eco Soulife, Friendlypak/Vegware, Green Bean eco-tableware,  Innocent Packaging or NaturePac.

It is imperative that we have your support for the ZERO WASTE GUIDELINES at BLOCK PARTY Street Festival and we thank you for your support.

DISCLAIMER

Terms and Conditions can change at anytime without notice